Olmo Launches AI-Powered Automatic File Checking for Mortgage Brokers
15 July 2026
Olmo, the AI-native CRM platform for mortgage brokers and networks, today announced the launch of automatic file checking - a feature that runs AI-driven compliance checks across every case submitted on the platform, without manual intervention.
The capability is built on Olmo's task checking engine, which evaluates cases against a configurable set of compliance criteria including field completeness, document existence, identity and AML verification, vulnerability consideration, and a suite of AI-driven checks that assess the quality and completeness of case data against a firm's own standards. Results are graded with confidence scoring, surfacing specific issues before a human reviewer sees the file.
Tailored to the broker, not just the case
A distinguishing feature of Olmo's implementation is its integration with broker Competency and Supervision (CAS) status. Firms can configure different levels of file checking based on the CAS status of the broker submitting the case — meaning supervised advisers receive more intensive scrutiny automatically, while competent, experienced brokers benefit from a proportionate and efficient review process.
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"This reflects how good compliance actually works in practice. A one-size-fits-all file check either over-burdens your competent brokers or under-scrutinises your supervised ones. By linking checking intensity directly to CAS status, firms can run a genuinely risk-proportionate compliance process - and do it automatically, on every single case, not a ten per cent sample." — Fraser Hamilton, Director, Olmo |
Configurable by each firm
Compliance requirements vary significantly across networks and directly authorised firms, and Olmo's file checking engine reflects this. Each firm configures its own check sets - defining which fields must be present, which documents are required, whether ID and AML verification has been completed, and what AI-assessed quality thresholds a case must meet before it proceeds. Checks can be grouped and applied conditionally, allowing firms to build compliance frameworks that match their own advice standards and FCA obligations.
The AI completion check draws on the full case record - client data, documents, task history, and case notes - to assess whether a submission is genuinely complete, not merely whether required boxes have been ticked.
Reducing the compliance burden on reviewers
The system is designed to make human reviewers more effective, not to replace them. By the time a file reaches a compliance officer, Olmo has already flagged specific issues with supporting evidence. Reviewers focus their attention on genuine exceptions rather than performing routine data completeness checks from scratch.
This approach brings full-file coverage within reach for firms of any size. Where manual sampling typically covers a fraction of submitted cases, automated checking means compliance oversight applies to every case from day one.
Automatic file checking is available to all Olmo customers effective immediately. Firms wishing to configure CAS-status-linked check profiles should contact their account manager.
About Olmo
Olmo is an AI-native CRM platform built for mortgage brokers, networks, and financial services firms. It combines case management, workflow automation, document generation, compliance tools, and integrations with Twenty7Tec and iPipeline in a single platform. Olmo is designed to make regulated advice firms more productive, more compliant, and better positioned to grow.
